Duties of
Company
Secretary

a A document or record of proceedings requiring authentication by a company shall be signed by a director, secretary, or other authorised officer of the company
b Certification of Share Certificates
c Registration of charges created by companies registered in Sri Lanka.
d Declaration and certification of Annual Return in each year
e Authentication of Annual Report of a Company
f Maintain of Statutory Registers such as Register of Members, Register of Company Charges, Register of Directors & Secretary, Register of Directors interest, Minutes book, Attendance Book, Register of Seal etc.
g File statutory returns and certain documents with the Registrar of Companies to comply with periodic filing requirements or notify of changes regarding company (Annual Returns, Accounts, forms of appointment and resignation of Directors & Secretaries, Change of address, share issues, share transfers, change of company name etc.)
h Advise and attend to the issuing of Dividends to the shareholders
i. Certification of Company forms and Returns Certification of Resolutions
j. Ensure Company’s compliance with its Article of Association, drafting and incorporating amendments
k. Ensure compliance with the Companies Act and all other relevant legal procedures
l. Liaise with Bank, Government Authorities etc.
m. Update & Keep Minutes of proceedings of meetings of shareholders and directors
n. Coordination of meetings of Company & Directors and being present at all meetings
o. Ensure Annual General Meeting follows the appropriate procedures and complies with the requirement of Companies Act no. 7 of 2007 and Article of Association
p. Maintain Minutes of meetings of Company and Directors
q. Execute instructions of the Board of Directors